Now live - improvements to the DBS, Police Vetting and Professional Registration checking processes

The statutory employment checks process has been improved streamlining the initiation, monitoring, and recording of these checks. Please note that these changes do not affect Hampshire Constabulary

Jul 13 2020

A presentation has been developed to help guide you through the new features, which includes video tutorials demonstrating how they work.

To get the best experience of the new systems, it is advised you follow the actions below: 

Managers of position(s) that require a DBS check:

  • All positions, that have a Standard or Enhanced level DBS requirement, with the relevant workforce for DBS have been updated. Please check that this information is correct and amend if required. If there has been no workforce assigned, you need to add this by using the ‘Change Position’ app in the IBC Portal.
    Review, and amend if required, the recheck period on the position(s) to ensure reminder notifications are sent out correctly.
    Complete the ID Verification eLearning on the Learning Zone, before completing this step in the EmploymentCheck app. Search ‘DBS: ID Verification eLearning’ in the Learning Zone or for Hampshire Fire and Rescue Service, you can access this eLearning via Moodle.
    You can also assign the ID verifier eLearning to be completed by relevant managers and assign a due date to ensure completion. Please see the guidance on how to do this in the Learning Zone.

Managers of position(s) that require a Police Vetting check:

  • Review, and amend if required, the recheck period on the position(s) to ensure reminder notifications are sent out correctly.

Please note that Police Vetting checks are only applicable to Hampshire County Council, Hampshire Fire & Rescue Service and the Hampshire Police and Crime Commissioner.

Managers of position(s) that require Professional Registrations:

  • All positions where there was a HCPC requirement have been updated, please check that this information is correct and if required, amend it using the ‘Change Position’ app in the IBC Portal.
    Add the relevant requirement to the position(s) using the ‘Change Position’ app, you can then add the employee’s registration information to their record using the Statutory Employment Checks app, as shown in the presentation.
    Please note that the list of professional registrations that are required to be recorded on positions and employee records has been decided by your organisation.

Queries
Further support you with the processes, is available including the ‘Statutory Employment Checks app’ and the ‘DBS guidance for EmploymentCheck user’s’.

If the web guidance pages do not answer your query, please raise an IBC enquiry. Please visit the guidance pages on how to raise an IBC enquiry if you are unsure of how to do this.