Ready for Christmas? Don’t forget these important steps

Dec 8 2021

Before you head off for your Christmas break, please ensure that you have booked your annual leave and, if you are a manager, set up your substitutes on the IBC portal so that business can continue smoothly in your absence. 

What are substitutes?

Substitutions allow work items to be delegated during your absence so they can continue to be approved or processed, examples of items that might need actioning include:

  • Annual leave approval;
  • Sickness notifications;
  • Monitoring of tasks (eg notifying a manager when someone's vetting is expiring);
  • Purchases needing financial approval.  

If you do not set up a substitution then the above activities will not be progressed during your absence. Further information on setting up substitutes is available on the IBC portal help pages

When you return to work following a planned absence you will need to turn off the substitution, so tasks stop going to your substitute. To do this you will need to select ‘Turn Off’ against the relevant substitute. Please note the “end date of substitution” will not turn off the substitution automatically. Read the guidance for more details.